Approving timesheets

As an HRISMyWay approver, there are two locations from which you can review timesheets submitted for your approval:

• From HRISMyWay Home on the Approvals pane under Timesheets.
• From the main menu, select Approvals > Timesheets.

If needed, you can temporarily delegate your approval permissions to another employee. For more information, refer to Assigning a delegate.

Overview of approver actions

Approvers can approve and reject timesheets. If your municipality allows it, approvers can also edit timesheets. The effects of each action are as follows, regardless of whether you perform them from the Approvals pane or the Approvals module:

Note:  Employees only receive notifications if they have notifications enabled in their profile settings.

• Selecting Approve:

  • Marks time on the timesheet as approved.
  • Makes the time eligible to transfer to iCity.
  • Notifies the employee that their time was approved.

  • Prevents the employee from editing the timesheet. Once approved, a timesheet can only have changes made through the transfer time routine (this method does not notify the employee).

• Selecting Reject: 

  • Marks time on the timesheet as rejected.
  • Prevents the time from being transferred to iCity.
  • Allows you to enter a reason for the rejection.
  • Notifies the employee that their time was rejected (includes reason specified).
  • Leaves the timesheet open for the employee to edit and resubmit it.

• Adjusting a timesheet after selecting a linked date or employee name: 

  • Requires you to unlock the timesheet for editing by selecting .
  • Allows you to adjust time entered on the timesheet.
  • Allows you to add notes to hours fields. Employees can view these notes on the timesheet.
  • Notifies the employee of the new total hours on the timesheet (hours field notes are not included).

Using the Approvals pane and module to approve timesheets

If you want to review timesheets individually or you only have a few to approve, use the Approvals pane on the HRISMyWay Home page. Otherwise, use the Approvals module, accessible from the main menu. The lists below explain the features of each option.

The Approvals pane allows you to:

• Approve or reject individual timesheets from HRISMyWay Home.
• Select a linked timesheet date to view a timesheet awaiting approval and, if allowed by your municipality's settings in Setup > Preferences, unlock and edit the timesheet.

The Approvals module allows you to:

• Simultaneously approve all timesheets in a specific pay period.

• Send reminders to employees who have not yet submitted a timesheet for a pay period:

  1. On a pay period, select # of employees with no time or the linked text next to it.
  2. Select employees to notify. Use the Search field if needed.
  3. Select Send Reminder to email the selected employees.

• Select next to a date range to view employee timesheets in the period and either:

  • Select Reject on specific employees to reject their timesheets.
  • Select an employee's name to view their timesheet awaiting approval and, if allowed by your municipality's settings in Setup > Preferences, unlock and edit the timesheet.