Assignment - Paycodes

Pay code assignment codes allow you to control the pay codes that employees can see on their time sheets and enter time and leave requests against. If an employee sees the wrong pay codes when they enter time or leave, check the pay code assignment code assigned to them on the Employee Job tab, and then use this topic to check that it is set up to access the right pay codes.

When you synchronize data from iCity for the first time, a default pay code assignment code with all pay codes selected is automatically created and assigned to all employees. It is the default selection in the Paycodes drop-down list during employee record setup. Other codes you create also appear in that drop-down list. For more information, refer to the Employee Job tab.

Since salaried employees enter only their exceptions (such as sick and vacation time) during time entry, you should create a pay code assignment code for your salaried employees that contains exception pay codes only. Then, select that assignment code in the Paycodes drop-down list on the Employee Job tab for each salaried employee.

In this topic

Adding pay code assignment codes

To add a new assignment code or edit an existing one, follow these steps:

  1. From the main menu, select Setup > Assignment > Paycodes.

  2. Select Create Assignment Code.

  3. Complete the following fields: 

    Field Description
    Assignment Code Enter a unique name. This name will appear on the Employee Job tab in the Paycodes field.
    Description Enter a description.
  4. In the table containing pay codes and descriptions, select the check box in the Transaction Allowed column for each pay code to include in this assignment code.
  5. Select Save.

Editing pay code assignment codes

To edit a pay code assignment code, follow these steps: 

  1. From the main menu, select Setup > Assignment > Paycodes.
  2. On the assignment code you want to edit, select Edit.
  3. Modify the available fields as required.
  4. Select Save.

Deleting pay code assignment codes

To delete a pay code assignment code, follow these steps: 

  1. From the main menu, select Setup > Assignment > Paycodes.
  2. On the assignment code you want to delete, select Remove.
  3. On the confirmation window, select Delete.