Job tab

The Employee Job tab allows you to review basic classification data about an employee (for example, their ID and position) and to configure settings that affect the employee's time sheet and leave requests (for example, pay codes and work week). Review and complete the fields for each employee as needed. When you are finished making changes, select Save.

Important: Some field descriptions include the text "This field synchronizes from iCity and should not be updated manually." While some of these fields are editable, they reset to the current iCity values each time you synchronize data. To avoid confusion and potential data issues, do not edit these fields.

This field synchronizes from iCity and should not be updated manually.

Field	Description
Employee ID	The employee's ID. The synchronization routine uses this field as the link between employee records in HRISMyWay and in iCity. Warning: If an employee's ID in HRISMyWay and iCity do not match when you synchronize data, a duplicate employee record will be created in HRISMyWay which you will need to correct manually. If you need to change an employee's ID, you must change it to the same value in both HRISMyWay and iCity in order to avoid creating a duplicate employee record.
Position	The employee's position. This field synchronizes from iCity and should not be updated manually.
Status	Read-only field that displays whether the employee is active or inactive. This field synchronizes from iCity. Employees are marked as inactive in HRISMyWay if employee records being synchronized have the payment type T (terminated) in iCity.
Pay Type	Read-only field that displays the employee's pay type. This field synchronizes from iCity.
Department	The employee's department. This field synchronizes from iCity and should not be updated manually.
Union	The union the employee belongs to, if any. This field synchronizes from iCity and should not be updated manually.
Supervisor Code	If your municipality has the HR module, use this field to select who can approve HR items (skills, certificates, and licences) for the employee. The options in this drop-down list are the codes set up in HR > Configurations > Supervisor codes.
Frequency	The frequency of the employee's pay schedule. This field synchronizes from iCity and should not be updated manually. The frequency selected affects the options available in the Pay Period Code field.
Pay Period Code	The pay period code that applies to the employee. The pay period code set here controls the dates the employee sees when they enter time in the Timesheets module. Under certain conditions, HRISMyWay automatically updates this field. You can also manually select a different pay period code than the one HRISMyWay assigns. Your selection will only be overwritten if one of the following conditions is true when you synchronize data: The current selected value is None. The Frequency field value changes. This occurs if the employee's payment frequency in iCity changed since the last synchronization. If the conditions above are not true, the Pay Period Code field does not update automatically, even if synchronization updates the fields Department, Union, or Pay Type due to changes in iCity. In this case, you may need to manually change affected employees' assigned pay period codes. If either condition in the list above is true, HRISMyWay updates the Pay Period Code field value. To do so, HRISMyWay looks for pay period codes set up in Setup > Pay Periods that match the employee's Frequency, Department, Union, and Pay Type field values: One match: If one pay period code matches all values, HRISMyWay selects that one. Multiple matches: If multiple pay period codes match all values, HRISMyWay selects the best match. No matches: If no pay period exists that matches all values, HRISMyWay selects None. Warning: If the Pay Period Code field is set to None for an employee, they cannot enter time. The message "No pay period assigned for employee" appears when they try to open the Timesheets module. If None is assigned to an employee, you should review your pay period codes.
Start Date	The employee's start date. This field synchronizes from iCity and should not be updated manually.
Anniversary Date	The employee's anniversary date. This field synchronizes from iCity and should not be updated manually.
User Defined Date	A user defined date. This field does not synchronize from iCity and will not be overwritten if you change it.
Paycodes	Select a pay code assignment code to control the pay codes that the employee can see on their time sheet and enter time against. By default, the DEFAULT pay code assignment code, which contains all pay codes, is assigned. You manage the codes that appear in this drop-down list in Setup > Assignment > Paycodes. For more information, refer to Assignment - Paycodes.
GL Accounts	If the employee works in multiple positions and/or needs to enter time against more than one GL account, select a GL account assignment code. You manage the codes that appear in this drop-down list in Setup > Assignment > GL Account. For more information, refer to Assignment - GL Account.
Time on behalf	If this employee should be able to enter time on behalf of other employees, select a behalf code. You manage the codes that appear in this drop-down list in Setup > Behalf Codes. Typically, the Time on behalf, Leave on behalf, and HR on behalf fields are set to the same behalf code.
Leave on behalf	If this employee should be able to enter leave on behalf of other employees, select a behalf code. You manage the codes that appear in this drop-down list in Setup > Behalf Codes. Typically, the Time on behalf, Leave on behalf, and HR on behalf fields are set to the same behalf code.
HR on behalf	If your municipality has the HR module and this employee should be able to enter HR information on behalf of other employees, select a behalf code. You manage the codes that appear in this drop-down list in Setup > Behalf Codes. Typically, the Time on behalf, Leave on behalf, and HR on behalf fields are set to the same behalf code.
Work Week	Select the appropriate work week for the employee. Your selection affects time entry and leave requests. You manage the work weeks that appear in this drop-down list in Time Off > Configurations > Work Week. If you do not select a work week, the default work week is automatically assigned.
Holidays	Select the appropriate holiday schedule for the employee. You manage the holiday schedules that appear in this drop-down list in Time Off > Configurations > Holidays. If you do not select a holiday schedule, the default holiday schedule is automatically assigned.
Occupation	Pane used to view the employee's default occupation (read-only) and to select additional occupations if required. The default occupations syncs from iCity and cannot be changed manually. If you change the employee's default occupation in iCity, the default occupation selected in the Occupation pane in HRISMyWay changes after the next synchronization. If the employee works in multiple occupations, select all required additional occupation codes from those that appear. Selecting multiple occupations allows employees to choose an occupation to enter time against during time entry. Example: An employee sometimes works in another occupation to cover someone else's duties and receives a higher rate of pay for that time. Set up an occupation code in iCity with the higher rate of pay, and then in HRISMyWay, select the additional occupation code you created so that both it and the default are active. To use the Occupation pane: To show all available occupations, set the Display only rate tables assigned switch to No. After you select occupations, you can set the switch to Yes to review your selections. If you want to filter the list, enter text to filter by in the Filter rates field. Clear the text to remove filtering. Select the check box for each applicable occupation. Your changes save automatically.